Chief Administrative Officer

Duties of Chief Administrative Officer 

1. The Chief Administrative Officer shall take charge of and safely keep all books, documents and records of the municipality that are committed to his or her charge and shall:
   • produce, when called for by the council, auditor, minister or other competent authority, all books, vouchers, papers and moneys belonging to the municipality; and
   • on ceasing to hold office, deliver all books, vouchers, papers and moneys belonging to the municipality to his or her successor in office or to any other person that the council may designate.
2. The Chief Administrative Officer shall ensure that:
   • all minutes of council meetings are recorded;
   • the names of the members of council present at council meetings are recorded;
   • the minutes of each council meeting are given to council for approval at the next regular council meeting;
   • the corporate seal of the municipality, bylaws and minutes of council meetings and all other records and documents, funds and securities of the municipality are kept safe;
   • the council is advised of its legislative responsibilities pursuant to this or any other Act;
   • the minister is sent any statements, reports or other information with regard to the municipality that may be required by the minister pursuant to this or any other Act;
   • the official correspondence of the council is carried out in accordance with council’s directions;
   • an indexed register containing certified copies of all bylaws of the municipality is maintained;
   • cash collections that have accumulated to the amount determined by the council that is equal to or less than the amount for which the administrator is bonded or insured, but in any case not less than once a month nor more than once each day, are deposited in the name of the municipality in a bank or credit union designated by the council, of which the administrator may not be an employee;
   • the funds of the municipality are disbursed only in the manner and to those persons that are directed by law or by the bylaws or resolutions of the council;
   • a complete and accurate account of assets and liabilities and all transactions affecting the financial position of the municipality is maintained in accordance with generally accepted accounting principles;
   • the financial statements and information that the council may, by resolution, request are submitted to the council; and
   • on or before June 1 in each year, a financial statement is completed as required by section 185 of the Municipal Act.